We are looking for a People Operations & Office Manager to take ownership of the day-to-day operations of our office in Frankfurt/Main and act as a key interface between employees, leadership, and global teams. This is a hands-on role that goes far beyond traditional office administration. It combines a diverse range of responsibilities - including Office & Facility Management, Health & Safety Management, People Operations & HR Administration as well as Procurement & Insurance Administration, with a strong focus on efficiency, ensuring compliance, and enhancing the employee experience in an international environment. Office & Facility Management including Health & Safety Management (50%) Take full ownership of office management and facility operations, ensuring a safe, compliant, organized, and efficient workplace Supervise, coordinate and manage the administrative functions of the organization including reception, property and facility management, and provision of furnishing and equipment necessary for effective operations Ensure health & safety compliance, uphold workplace standards, and meet regulatory requirements Drive continuous improvement to enhance office processes, services, and the overall employee experience People Operations & HR Administration (35% ) Serve as the primary point of contact for employees, managers, and leadership on People Operations and Office Management topics Manage HR Operations using Personio, including employee master data Preparation of employment contracts, certificates and other HR-related documentation Support in local onboarding and offboarding processes Work hand-in-hand with our global People Operations Team Procurement & Insurance Administration (15%) Manage and maintain procurement processes, purchasing standards, and end-to-end sourcing workflows Support budget planning activities and monitor actuals against budget Administer corporate insurance policies, renewals, claims handling, and compliance with insurance regulations
