You are the heart of our reception area in our agency office in the Karolinenviertel and the first point of contact, the good soul, and the organizational anchor all at once. With your strong sense for people and your smart, confident manner, you ensure that colleagues, clients, applicants, and partners feel welcome from the very first moment. Whether it's spontaneous visitors, a ringing phone, or delivery chaos: you keep an overview, think ahead, and represent our agency in a professional yet personable way. Organizing and coordinating daily office operations Acting as the first point of contact for employees, visitors, and external partners Coordinating meetings and appointments, including preparation and follow-up Supporting teams and management with administrative and organizational tasks Planning and booking business trips, including expense administration Ordering and managing office supplies and maintaining office infrastructure Coordinating external service providers (e.g. cleaning, IT, maintenance) Supporting internal events, workshops, and agency-wide activities Maintaining lists, databases, and internal overviews Contributing to the continuous improvement of office processes and internal workflows
